Create and amend an individual nominal account

Find this screen

Open: Nominal > Create & Amend Accounts > Create New Nominal Account.

Open: Nominal > Create & Amend Accounts > Amend Nominal Account Details.

Watch a video

Create a nominal account (video)

How to

Create a new nominal account

Open: Nominal > Create & Amend Accounts > Create New Nominal Account.

Use this when you just need to create a few additional accounts.

Tip: If you need to create a new nominal account code for every cost centre and department combination, the Generate Accounts screen is much quicker (Nominal Account > Create and Amend Accounts > Generate New Accounts).

Every nominal account must have a Code and Report Category before it can be saved.

Report Category: The report category determines whether balance of the account is for Profit and Loss (income and expenses ) or the Balance Sheet. It also groups your nominal account balances on your financial statements. For maintained schools, report categories are used to represent your CFR codes.
Cost centre: Nominal accounts used to record your income and expenditure (Profit and Loss) should also have a Cost Centre (fund) and a SOFA category. Only income and expense accounts for non-education services may not have a cost centre.
Cost Centre / Dept: Nominal accounts can also have a cost centre and / or department. These are used to divide your accounts and produce a separate P & L for different parts of your business.
SOFA category: The SOFA category determines whether the account is included on the SOFA report.
Consolidated Account: If you've set a parent companyreporting company to consolidate into, all accounts should have a Consolidated account.

You can also set budgets, record memos and add attachments using the appropriate tabs, when and if required.

Allow or prevent journal entries

You can choose whether or not nominal journals can be entered for this nominal account.

Journals are usually used for transactions that can't be entered using other Sage 200 processes or for making corrections when transactions have been posted to the wrong nominal account.

You may want to restrict the entry of nominal journals for some accounts, particularly when transactions are posted to an account automatically as part of a Sage 200 process, such as the Debtors Control account or Accumulated Profit account.

To prevent nominal journals being entered, make sure Allow manual journal entries is not selected.

Link to a parent

You'll only see the Consolidated account if a parent companyreporting company has been set for this companyschool. This allows you to consolidate the balance of your nominal accounts from several subsidiary companiesschools into a single holding parent so you can produce financial reports for the holding companyacademy trust.

Select the nominal account this account should be linked to. The drop-down list shows the nominal accounts from the parent companyreporting company.

Tip:

A yellow highlight shows that the account entered doesn't exist in the parent.

If the account isn't linked, then the balance will post to the suspense account in the parent companyreporting company, when you run the consolidation.

Set analysis codes

Select the Analysis tab.
For each analysis code, select the required value from the drop-down list in the Value column.
- If you have set a default value for an analysis code, the default value will already be selected.
- If you don't want to set an analysis code value, leave the value blank.
To add a new value:
1. Select New Value from the drop-down list.
2. Enter the name of the new value and select OK.
You can only enter new values if you chose to Add New on Entry when setting up the analysis code.
To enter a one-off free text value, enter the required text in the Value column.

You can only enter free text values if you chose to Enter Free Text when setting up the analysis code.

Enter current year budgets

Record budgets against individual nominal accounts for the current year. Go to the Budget This Year tab. Choose the type of budget and enter the figures.

Note: You must enter budgets as a negative amount for all accounts where you're expecting the account balance to be a Credit. This normally applies to all Income type accounts on the Profit and Loss and Liability accounts on the Balance Sheet.

Tip: If you want to set an overall budget for a group of nominal accounts, see More about budgets.

Set a budget from a profile

These are useful if you need to weight certain periods more than others to account for seasonal or market trends. These are useful if you have higher or lower expenditure at certain periods of the year, such as during the school holidays or at the start of the school year.

Profiled budgets can only be used for your current year.

Set up your budget profiles from the Nominal settings. Here you specify the percentage of the budget that is to be applied to each period.
Choose Profiled Budget from the Budget type list.
Select the relevant profile from the Budget profile list.
Enter the Annual Budget amount.

Tip: Enter budgets for credit accounts as a negative value.
- The budget for each period is calculated and displayed in the Budget (this) year column.
You can also enter an Original Budget figure for the budget this year, if you want to keep a record of the initial budget amount so that you can compare it against any changes to the budget.

Enter budgets for future years

You enter budgets for up to five future years. Go to the Budget Future Years tab.

Add memos

Memos allow to add comment and notes about a nominal account. For example, you might want to add notes about the kind of transactions that should be posted to the account, or when an account should not be used.

You can mark these memos as Active, so you can see which are still being used. Setting a memo as Inactive allows you to keep a record of previous memos. The Last Updated date shows the time and date amendments were made.

Add attachments

Use this to include files and documents about the nominal account to their record in Sage 200. You can store the file with the record, or include links to files that are kept on a local or network drive.

If the attachment is a file, a copy of the file is stored with the account/record on the server.
If the attachment is a link or a folder, only the location of the file or folder is stored; e.g. it might be a file or folder on your network.

Note: The filename can't have more than 150 characters. If it does, the name will be truncated when saved. If the file extension is more than 150 characters, the file can't be saved.

Make changes to a nominal account

Open: Nominal > Create & Amend Accounts > Amend Nominal Account Details.

Once a nominal account has been saved, you can't change the Code, Cost Centre, or Dept.

If you've created the account with wrong Code, CC or Dept and haven't entered any transactions, then delete the account and recreate it.

You can change the remaining information but this may have other implications:

Hide or show a nominal account

You might hide a nominal account when you're no longer using the account, or have created a new account that you don't want to be used yet.

This removes the nominal account from lists and helps prevent the account being selected by mistake.

Open: Nominal > Create & Amend Accounts > Amend Nominal Account Details.

To hide the nominal account, set the Active Status to Hidden.
To show a hidden nominal account, set the Active Status to Active.

Note: If you cannot change the Active Status, you must first enable the setting Restrict account selection to existing and active accounts in Nominal Ledger Settings. See Restrict account selection to existing and active accounts.

See About hiding nominal accounts.

Delete a nominal account

You can't delete a nominal account once transactions have been posted to it.

If you have created an account in error and no transactions have been posted, click Delete to remove it.

Useful info

When to use cost centres

You can use cost centres to segment parts of your business so that you can monitor income and expenses from individual areas in your company. You append a cost centre to profit and loss nominal accounts. Each nominal account has the same Code but different cost centres. For example, if you have several branch offices and you want to be able to produce a P & L for each office as well as one for the whole business, you could create a cost centre for each branch office. You then make sure that every profit and loss nominal account also using an account with the cost centre for each branch.

When you enter transactions, these are posted to the nominal account associated with this cost centre. When you produce your P & L, it reports the total of all accounts with the same code.

Tip: As all these nominal accounts are reporting the same thing, they should also have the same Report Category.

See an example

John is setting up Sage 200 within his company. His company is comprised of three branches. He wants to produce a P & L for each branch, as well as his the company as a whole, so he creates three cost centres to represent this. These are:

London - LON
Manchester - MAN
Birmingham - BIR

To make sure the value of each transaction is recorded correctly, John creates a set of profit and loss nominal accounts for each cost centre.

His nominal accounts for his sales are as follows:

Nominal Account Code	Cost Centre
4000	LON
4000	MAN
4000	BIR
4001	LON
4001	MAN
4001	BIR

Cost centres are used to represent your funds. You'll need to select a cost centre (fund) for any nominal accounts that will be used to record the income and expenditure of your funds. This is likely to be the majority of your income and expense ( P & L) accounts. Most of your balance sheet nominal accounts will not need to be related to a fund, so these accounts don't need to have cost centres.

If you're an Academy, any nominal accounts linked to a cost centre with a fund type, and a SOFA category are included on the SOFA report.

How to set up your funds

Create a cost centre for each of your funds.

A standard set of cost centres has been created for you representing the main funds used by most schools, such as Pupil Premium etc. You can change or add to these as required.

For each cost centre you specify the type of fund, Restricted, Unrestricted etc. This determines the column fund balances are reported on the SOFA report.
If you're an academy, check your SOFA categories.

You'll have SOFA categories if you were set to be an Academy when Sage 200 was first set up. These represent the SOFA categories specified in SORP 2015. You won't need to do anything else.

Each SOFA category determines the section and row that fund balances are reported on the SOFA report.

If you weren't set to be an academy, then SOFA categories aren't created. You can change this now on the Company Details screen. Once you're set as an academy, the SOFA categories are created for you.
Set your school to be an Academy.
Open: Settings > Organisational and Financial > Company Details.
- Select Academy.
Create your nominal accounts.

Create an account plus cost centre for each nominal account code used to record income and expenses for each fund. If you're also using departments, you'll need a nominal account plus cost centre for each department as well.

If you're an academy, don't forget to choose a SOFA category for each account.

Your accounts might look like this:
When you record transactions, you choose the nominal account with required cost centre and department.
When you run the SOFA report, your funds will be reported in the correct section.

When to use departments

Departments are codes that you can add to profit and loss nominal accounts, to help keep track of your income and expenses.

Each nominal account has the same code but with different departments.

Example

Each of John's branch offices has two departments, Sales and Administration. As he also wants to record income and expenses by department, he creates two department codes, ADM and SAL. He also applies these to his profit and loss nominal accounts.

His nominal accounts for stationery purchases are shown below:

Nominal Account Code	Cost Centre	Dept
7502	LON	ADM
7502	LON	SAL
7502	MAN	ADM
7502	MAN	SAL
7502	BIR	ADM
7502	BIR	SAL

Departments are additional codes that you can add to profit and loss nominal accounts, to help keep track of your income and expenses in a particular area.

For example:

A primary school might set up a department for each year, from Nursery to Year 6.
A secondary school might set up a department for each teaching subject area, such as English, Mathematics and Art.

Each nominal account has the same code but with different departments.

Creating additional cost centres and departments

You must create cost centres code and Department codes before you can apply them to your nominal accounts.

Open: Settings > Cash Book / Nominal Accounts > Cost Centres

Open: Settings > Cash Book / Nominal Accounts > Departments

Choosing the report category

Report categories are used to group your nominal accounts on your financial statements. Each category determines whether an account is for income or expenditure (Profit and Loss), or for your assets and liabilities (Balance sheet).

Every nominal account must have a report category, as this determines which report the balance of the account is included on and how it's reported.

Adding and amending report categories

When you first set up Sage 200, we provided a set of report categories for you to reflect the broad group of things required by most businessesschools. You can't change or delete these, but you can add additional ones of your own. (Settings > Cash Book / Nominal Accounts > Report Categories).

For maintained schools, these report categories match the CFR codes. For academies, these are categories common for most schools.

Tip: If you add your own report categories, make sure you also add them to your Financial Statement layouts (printed reports) and the Financial Statement Designer Excel reports).

Maintained schools

CFR codes for Income and Expenditure

Code	Name	Type	Category Type
CE00	De minimis levels for capitalising expenditure	Profit and Loss	Expense
CE01	Acquisition of land and existing buildings	Profit and Loss	Expense
CE02	New construction, conversion and renovation	Profit and Loss	Expense
CE03	Vehicles, plant, equipment and machinery	Profit and Loss	Expense
CE04	Information and communication technology	Profit and Loss	Expense
CI01	Capital income	Profit and Loss	Income
CI03	Voluntary or private income	Profit and Loss	Income
CI04	Direct revenue financing	Profit and Loss	Income
E01	Teaching staff -	Profit and Loss	Expense
E02	Supply teaching staff	Profit and Loss	Expense
E03	Education support staff	Profit and Loss	Expense
E04	Premises staff	Profit and Loss	Expense
E05	Administrative and clerical staff	Profit and Loss	Expense
E06	Catering staff	Profit and Loss	Expense
E07	Cost of other staff	Profit and Loss	Expense
E08	Indirect employee expenses	Profit and Loss	Expense
E09	Staff development and training	Profit and Loss	Expense
E10	Supply teacher insurance	Profit and Loss	Expense
E11	Staff-related insurance	Profit and Loss	Expense
E12	Building maintenance and improvement	Profit and Loss	Expense
E13	Grounds maintenance and improvement	Profit and Loss	Expense
E14	Cleaning and caretaking	Profit and Loss	Expense
E15	Water and sewerage	Profit and Loss	Expense
E16	Energy	Profit and Loss	Expense
E17	Rates	Profit and Loss	Expense
E18	Other occupation costs	Profit and Loss	Expense
E19	Learning resources	Profit and Loss	Expense
E20	ICT learning resources	Profit and Loss	Expense
E21	Examination fees	Profit and Loss	Expense
E22	Administrative supplies	Profit and Loss	Expense
E23	Other insurance premiums	Profit and Loss	Expense
E24	Special facilities	Profit and Loss	Expense
E25	Catering supplies	Profit and Loss	Expense
E26	Agency supply teaching staff	Profit and Loss	Expense
E27	Bought-in professional services -curriculum	Profit and Loss	Expense
E28	Bought-in professional services - other	Profit and Loss	Expense
E29	Loan interest	Profit and Loss	Expense
E30	Direct revenue financing (revenue contributions to capital)	Profit and Loss	Expense
E31	Community-focused school staff	Profit and Loss	Expense
E32	Community-focused school costs	Profit and Loss	Expense
I01	Funds delegated by the local authority	Profit and Loss	Income
I02	Funding for sixth form students	Profit and Loss	Income
I03	High needs top-up funding	Profit and Loss	Income
I04	Funding for minority ethnic pupils	Profit and Loss	Income
I05	Pupil premium	Profit and Loss	Income
I06	Other government grants	Profit and Loss	Income
I07	Other grants and payments received	Profit and Loss	Income
I08	Income from facilities and services	Profit and Loss	Income
I09	Income from catering	Profit and Loss	Income
I10	Receipts from supply teacher insurance claims	Profit and Loss	Income
I11	Receipts from other insurance claims	Profit and Loss	Income
I12	Income from contributions to visits	Profit and Loss	Income
I13	Donations and/or voluntary funds	Profit and Loss	Income
I15	Pupil-focused extended school funding and or grants	Profit and Loss	Income
I16	Community focused school funding and or grants	Profit and Loss	Income
I17	Community-focused school facilities income	Profit and Loss	Income
I18	Additional grant for schools	Profit and Loss	Income

Additional report categories for the Balance Sheet and control accounts

Code	Name	Type	Category Type
BS01	Property	Balance Sheet	Asset
BS02	Office Equipment	Balance Sheet	Asset
BS03	Furniture and Fixtures	Balance Sheet	Asset
BS04	Motor Vehicles	Balance Sheet	Asset
BS05	Stock	Balance Sheet	Asset
BS06	Debtors	Balance Sheet	Asset
BS07	Deposits and Cash	Balance Sheet	Asset
BS08	Creditors (Short Term)	Balance Sheet	Liability
BS09	VAT Liability	Balance Sheet	Liability
BS10	Taxation	Balance Sheet	Liability
BS11	Wages	Balance Sheet	Liability
BS12	Creditors (Long term)	Balance Sheet	Liability
BS13	P & L Account	Balance Sheet	Liability
M01	Bad Debt	Profit and Loss	Expense
M02	Suspense	Profit and Loss	Expense

Academies

Code	Description	Type	Category Type
BS01	Freehold Property	Balance Sheet	Asset
BS02	Freehold Property Depreciation	Balance Sheet	Asset
BS03	Leasehold Property	Balance Sheet	Asset
BS04	Leasehold Property Depreciation	Balance Sheet	Asset
BS05	Office Equipment	Balance Sheet	Asset
BS06	Office Equipment Depreciation	Balance Sheet	Asset
BS07	Furniture and Fixtures	Balance Sheet	Asset
BS08	Furniture and Fixtures Depreciation	Balance Sheet	Asset
BS09	Motor Vehicles	Balance Sheet	Asset
BS10	Motor Vehicles Depreciation	Balance Sheet	Asset
BS11	Computer Equipment and Software	Balance Sheet	Asset
BS12	Computer Equipment and Software Depreciation	Balance Sheet	Asset
BS13	Stock	Balance Sheet	Asset
BS14	Debtors	Balance Sheet	Asset
BS15	Bank Account	Balance Sheet	Asset
BS16	Deposits and Cash	Balance Sheet	Asset
BS17	Creditors: Short Term	Balance Sheet	Liability
BS18	VAT Liability	Balance Sheet	Liability
BS19	Taxation	Balance Sheet	Liability
BS20	Wages	Balance Sheet	Liability
BS21	Pension	Balance Sheet	Liability
BS22	Creditors: Long Term	Balance Sheet	Liability
BS23	Reserves	Balance Sheet	Liability
E01	Curriculum Supplies	Profit and Loss	Income
E02	Library Services	Profit and Loss	Expense
E03	Assessment & Examination	Profit and Loss	Expense
E04	School Fabric	Profit and Loss	Expense
E05	School Office	Profit and Loss	Expense
E06	ICT Expenditure	Profit and Loss	Expense
E07	School Trips	Profit and Loss	Expense
E08	Headteacher's Contingency	Profit and Loss	Expense
E09	Governors' Provisions	Profit and Loss	Expense
E10	Student Bursary Payments	Profit and Loss	Expense
E11	Exclusion Costs	Profit and Loss	Expense
E12	After-School Club Expenditure	Profit and Loss	Expense
E13	Purchases	Profit and Loss	Expense
E14	Charitable Donations	Profit and Loss	Expense
E15	Other Expenditure	Profit and Loss	Expense
E16	Building Projects	Profit and Loss	Expense
E17	PFI	Profit and Loss	Expense
E18	Building & Grounds	Profit and Loss	Expense
E19	Staffing Costs	Profit and Loss	Expense
E20	Catering Costs	Profit and Loss	Expense
E21	Heat, Light and Power	Profit and Loss	Expense
E22	Rent and Rates	Profit and Loss	Expense
E23	Professional Fees	Profit and Loss	Expense
E24	Travel Expenses	Profit and Loss	Expense
E25	Motor Expenses	Profit and Loss	Expense
E26	Bank Charges and Interest	Profit and Loss	Expense
E27	Depreciation	Profit and Loss	Expense
E28	Non-Reclaimable VAT	Profit and Loss	Expense
E29	Bad Debts	Profit and Loss	Expense
I01	General Annual Grant (GAG)	Profit and Loss	Income
I02	Other Grant Income	Profit and Loss	Income
I03	Income Generated	Profit and Loss	Income
I04	Donations	Profit and Loss	Income
I05	Other Income	Profit and Loss	Income
I06	Sale of Assets	Profit and Loss	Income
I07	Investments	Profit and Loss	Income
M01	Suspense	Profit and Loss	Expense

When to use a SOFA category

SOFA categories are only required if you're an academy. They're used to group your nominal accounts together to be included on the SOFA report.

An account balance will only be included on the SOFA report, if the nominal account has a Cost Centre and a SOFA category.

As a general rule, all nominal accounts with a Cost Centre and a Profit and Loss report category, will require a SOFA category. You'll also need some additional Balance Sheet nominal accounts for the transfer of funds, pensions benefits and funds brought forward from a previous year. See About the SOFA report.

A predefined set of SOFA categories has been created for you. These are taken from SORP 2015.

See the SOFA categories

Code	Description	Type	Category Type
SE01	Raising funds	SOFA	Expense
SE02	Academy trust educational operations	SOFA	Expense
SE03	Provision on boarding activities	SOFA	Expense
SE04	Other	SOFA	Expense
SI01	Donations and capital grants	SOFA	Income
SI02	Transfer from local authority on conversion	SOFA	Income
SI03	Funding for the academy trusts educational operations	SOFA	Income
SI04	Provision of boarding activities	SOFA	Income
SI05	Other trading activities	SOFA	Income
SI06	Investments	SOFA	Income
SX97	Transfers between funds	SOFA	Asset
SX98	Actuarial (losses)/gains on defined pension schemes	SOFA	Asset
SX99	Funds brought forward	SOFA	Asset

If you need a different SOFA category, you can add new ones on the Report Category screen (Settings > Cash Book / Nominal Ledger > Report Categories).

More about analysis codes

Analysis codes are extra pieces of information that you can use as custom fields, to improve your reporting and to compare different areas of your business.

You can have 20 analysis codes for each area.

An analysis code has two parts:

Code or Name - this a label and represents how you want to group your data.
Value - this can be a set of predefined values or free text. This is how you want to break down the data for each group.

On each account, you can choose the value that you want to associate with each code. You set the labels you want to use for each code on the Analysis Codes screen.

Reporting on your nominal accounts by analysis code

Analysis codes can be viewed or used as criteria on the following reports, lists and workspaces:

Report	How to use analysis codes
List of Accounts	Use analysis codes to filter the list of accounts.
Account Analysis (Detailed)	Filter the report to show the balances of nominal accounts with a specified analysis code value.
Account Analysis (Summary)	Filter the report to show the balances of nominal accounts with a specified analysis code value.
Transaction Listing	Filter the report to show transactions by analysis code. Use this to group and find the total of transactions by analysis code value.
Nominal Account Enquiry workspace	Analysis codes can be added as columns to help sort and filter the accounts list.
Nominal List	Add analysis codes as additional columns for instant sorting and filtering.

More about budgets

Once you've set your budgets on your nominal accounts, you can also set up Combined nominal budgets. Use these to:

Group nominal accounts together to report on the rolled up totals.

A combined budget allows you to group together any combination of nominal accounts and report on the rolled up total budget of all these accounts against the rolled up actual total balance (and any committed costs). This also helps you check that the budget figures you've set for each nominal account are correct, by showing you how much of the overall combined budget has been allocated to the nominal accounts.
Set a Budget Owner.

Budget holders can then use the My budgets overview workspace to check actual spend against the budgets where they are set as the Budget Owner.

Finance managers or head teachers can track the actual spend against budget using Excel reports such as the Nominal Budget Overview, and printed reports such as Budget Statement Breakdown by Department.

Purchase requisitions can also be entered against combined budgets, with the budget owner as the authoriser. See Set up purchase requisitions.
Set an anticipated budget for a group of nominal accounts.

If required, you can also use combined budgets to set anticipated budgets. Here you would provide a total budget for the selected nominal accounts that is more than total budgets entered for the accounts. This a good way of recording a budget that you don't want to fully allocate yet.

For example, you might have an annual budget of £800 for materials but only want to allocate £600 to the budget owner at the beginning of the year.

You can set a combined nominal budget for the current year and up to 5 future years.

See an example

You have a single budget for your utility bills, but post your gas and electric bills to separate nominal accounts. To track the total budget for energy:

Create a combined nominal budget for Energy.
Set individual nominal account budgets for Gas and Electricity.

Budget Name	Nominal account	Budget Amount	Allocated Amount
Energy		108000
	7200 -Electricity		4800
	7201 -Gas		6000
		10800	10800

If you're a maintained school, your budgets are usually allocated at CFR code level. You might set up combined nominal budgets to group the nominal accounts by CFR categories, to help you track that you've allocated your budget correctly.

If you're an academy, your budgets might be allocated at a department level. You could then set up a combined budget and budget owner for all expense nominal accounts with the same department code.

See an example

Each department has a budget for their own resources. Each head of department is responsible for their resources budget. Each Head of Department then checks their budget before authorising the purchase of any resources requested by their staff.

To do this, you would:

Set individual nominal account budgets for each resource nominal account.
Create a combined nominal budget for all the resource nominal accounts per department.
Set the head of department as the budget owner.
Set the budget owner as the authoriser for any purchase requisitions made against this budget.

Budget Name	Nominal account	Budget Amount	Allocated Amount	Unallocated amount
Music		20000
	71927 ACE MUS		10000
	71927 BIG MUS		5000
	71927 EFA MUS		1000
		20000	16000	4000

About hiding nominal accounts

You might hide a nominal account when you're no longer using the account, or have created a new account that you don't want to be used yet.

This removes the nominal account from lists and helps prevent the account being selected by mistake.

You can check which nominal accounts are hidden and who changed their status, by using the Accounts not Active report.

Fix it

Why can't I see the consolidated account

The consolidated account is only visible if this companyschool has a parent companyreporting company and Consolidation is turned on.

To fix this:

Set a parent companyreporting company
Open: Settings > Organisational and Financial > Company Management.
1. Select the companyschool.
2. Click Company Settings.
3. Choose a parent companyreporting company.
Turn on consolidation
Open: Settings > Cash Book / Nominal Ledger > Nominal Ledger Settings | Consolidations.
1. Click Edit.
2. On the Consolidations tab, click Enable Consolidation.

Why can't I see the SOFA category

You can only see the SOFA category, if you're an Academy and this is set as on the Company Details.

To fix this

Set your school to be an Academy
Open: Settings > Organisational and Financial > Company Details.
1. Select Academy.
Create your SOFA categories

If you weren't set to be an Academy when Sage 200 was first set up, then the predefined list of SOFA categories won't have been included. You'll need to create these now.

Open: Settings > Cash Book / Nominal Ledger > Report Categories | SOFA Categories.

Analysis codes shows as Analysis Code1, etc

This is because you haven't set any labels for the codes you want to use. You can do this on the Analysis codes screen.

What happens when

The nominal account is saved?

The new nominal account becomes available on all nominal account drop-down lists and transactions can be posted to it.

Tip: You can't delete a nominal account once transactions have been posted to it.